Job Description
Ikon Builders, Inc. is hiring a full-time Administrative Assistant / Job File Coordinator to support our residential insurance restoration and reconstruction projects. We’re looking for someone who already has administrative experience in construction, restoration, or property insurance claims and can manage job files with accuracy and consistent follow-through.
Responsibilities
Set up and maintain job files, documents, and status updates
Support project managers and estimators with scheduling and follow-ups
Communicate with homeowners, insurance contacts, subcontractors, and team members
Track contracts, change orders, permits, inspections, and invoices
Identify missing documents, deadlines, and items requiring follow-up
Record clear notes and next steps in our job management systems
Required qualifications
Administrative experience in construction, restoration, or property insurance claims
Strong computer and typing skills
Proficiency with Microsoft Word, email, spreadsheets, and PDF documents, including completing forms and organizing files
Professional written and phone communication
Ability to manage multiple active jobs while maintaining accurate records
Experience working with insurance companies, adjusters, or insurance claim documentation is strongly preferred.
Pay: $22–$25 per hour, based on experience
Schedule: Full-time, 8am - 5pm
Location: San Clemente
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